An entrepreneur from Ukraine decided to open a Spółka z o.o. in Poland with a partner, but ran into the classic barriers: no Profil Zaufany, no way to register remotely, and difficulties opening a bank account for non-residents. The W12 & Wikielson team organised a remote start via the consulate, personally accompanied the client to the bank, and handled the Stripe and Apple Pay integration. As a result, the business was launched turnkey in just one trip to Poland.
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The Problem and Client's Challenges
Client Profile:
Business Sector
International trade / e-commerce
Business Structure:
Spółka z o.o. (together with a partner)
Country of origin
Ukraine
Location
The client was abroad, with no Polish citizenship or electronic signatures
Challenges and Issues:
The entrepreneur approached us with the goal of opening a company in Poland and immediately setting up the infrastructure to accept international payments. The main difficulty was that the client was physically in Ukraine and could not travel to Poland often to deal with bureaucratic issues.
Specific problems faced:
Lack of Profil Zaufany (trusted profile / electronic signature)
Without physical presence in Poland, registering a company via the S24 system is impossible. The client did not have a confirmed trusted profile.
Banking barriers
Opening a current account for non-residents in Polish banks often involves rejections, lengthy checks, or requirements for physical presence.
Technical goal
The client absolutely needed to set up Stripe and Apple Pay to accept payments from customers worldwide – this required a properly registered Polish company and a bank account with the right settings.
Geographic gap
The need to coordinate actions between Ukraine and Poland while minimising the number of client visits.
The Solution by W12 & Wikielson Specialists
We demonstrated a high level of coordination between government bodies in different countries (consulate – business register – bank). Our team built a comprehensive roadmap that allowed the client to launch the business without unnecessary travel or stress.
We carried out the following steps:
Remote start via the consulate
We arranged for the client to visit the Polish Consulate in Ukraine. Thanks to our detailed instructions and coordination, he successfully confirmed his Profil Zaufany on the spot, while still in his own country. This allowed us to register the Spółka z o.o. in Poland remotely without his physical presence in the country.
Banking consulting and pre-approval
We researched options with a partner bank in Poland that is open to non-residents. We prepared a full set of documents, agreed on the account opening terms, and set a specific date and time for the visit.
Hand‑holding
On the agreed day, the client came to Poland for just a few hours. Our specialists personally accompanied him to the bank, helped him through the identification process, and answered any questions from bank staff. The account was opened without delays or extra requests.
Final integration of payment systems
After the account was opened, we advised the client on connecting Stripe and Apple Pay to his Polish company and bank account, making sure the technology stack worked correctly.
Ongoing Support
After the launch, we stayed in touch for further accounting and tax support for the business.
Key Results and Figures
Time Frame:
Minimal time thanks to clear coordination and advance preparation.
Time and travel savings
- The client came to Poland only once – for the final stage of opening the account.
- All the preparatory work (company registration, preparing bank documents) was done by us remotely.
Turnkey business ready to go:
- Spółka z o.o. fully registered and entered in the KRS.
- Bank account in a Polish bank active and ready to use.
Technology stack:
- The client successfully accepts payments via Stripe from around the world.
- Apple Pay integrated for the convenience of end customers.
Achieved Goals:
- Barriers to international business removed.
- The client obtained a fully functional Polish company with modern payment infrastructure, without wasting time on bureaucracy.
Client Testimonial
«I wanted to open a business in Poland, but I live in Ukraine.
A lot of things were unclear: how to get a Profil Zaufany if I’m not in Poland, how to open a bank account so I could later connect Stripe and Apple Pay. The W12 & Wikielson team did almost everything for me. They booked me an appointment at the consulate in Ukraine, I confirmed everything on the spot, and they registered the company remotely. Then I came to Poland just once – they met me and took me to the bank, and the account was opened straight away.
Everything works, I’m accepting payments. I never expected that you could launch a business in another country so quickly and without stress. Thank you!»
In a similar situation?
Are you a non-resident and want to open a business in Poland but don’t know where to start? Afraid of bureaucracy, the language barrier, and problems with banks?
We remove borders for international business. Trust the registration, banking support, and payment system integration to the professionals at W12 & Wikielson – and launch your turnkey sales without unnecessary trips to Poland.
Contact us right now for a free consultation. We work with clients all over the world and guarantee full confidentiality!
- Mon-Fri: 08:00 - 17:00
- +48-571-052-184
- Biuro@wikielson.pl
